Human resource documents or HR documents comprise of a gamut of legal and non-legal documents such as, contracts, agreements, policies, handbooks and internal rules and regulations of an organization. Such documents are prepared for employees and executed by and between the employer and employee. While business schools have a formal training mechanism for human resource professionals, unfortunately, these business schools do not train human resource managers in formal contract drafting. This is where the help of either a lawyer or online human resource documentation portals, like HR Drop come handy.
Since all human resource documentation resolves around an employee, it begins with an employee accepting the offer letter, thereafter signing a formal employment agreement, sometimes referred to an appointment letter. In an employment agreement are clauses that include probation period of an employee, salary structure and other emoluments, job description, notice period matters, non-solicitation and non-disclosure matters, besides protection of confidential information of an employer.
The next set of human resource documents that are executed, are internal employee centric policies of an organization. Policies that will govern an employee during his / her stay at the organization. Such policies are sometimes drafted policy by policy and therefore executed separately; while at times they are clubbed together in a formal policy manual, also known as human resource handbook or human resource policy manual. Such policies, inter alia, include, a legally correct leave policy (per the Shops and Establishment Act and Factories Act, 1948 for factory workers), sexual harassment policy (per the Sexual Harassment of Women at Workplace Prevention, Prohibition and Redressal Act, 2013), maternity leave policy (per the Maternity Benefit Act, 1948), technology resource use policy, travel policy, foreign travel policy, appraisal policy, gratuity and bonus policy (per the Payment of Gratuity Act, 1972 and Payment of Bonus Act, 2015) and visitors at work policy.
The above policies normally govern and regulate employee behavior within an organization. Last but not the least is human resource documents relating to resignation and termination. It is worthwhile to note that Indian employment laws provide protection to workmen being terminated, while employees can be terminated based as per their employment contract. In other words, an employer cannot terminate a workman at will but can do so with respect to an employee. Certain procedures need to be followed which are set out in the Industrial Disputes Act, 1947. Human resource documents relating to termination and resignation include, resignation letter, termination letter, when an employee is being terminated, no-due certificate, to be signed by and between the employer and employee signifying that no dues pending by each party, certificate of experience, and recommendation letter.
The above, in essence complete human resource documentation requirements for an organization. It covers an employee from the day he joins an organization to the day he leaves. It also covers all Hr policies that an employee will be governed by while at the organization. While, the above policies and documents that are readily available at our site, you could contact us should you have any query or need a custom document for your HR requirements.